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Abstract Submission Guidelines

All abstracts must be submitted online using the electronic abstract form on the SESAM Glasgow 2019 website. Abstracts sent by post or email will not be accepted. To begin your submission, please login with your SESAM credentials and select the green ‘Submit Abstract’ button on the left-hand side of the page.

SESAM 2019 TOPICS

  1. Assessment Using Simulation
  2. Centre Administration and Program Evaluation
  3. Curriculum Development
  4. Debriefing
  5. Faculty Development
  6. Interprofessional/Team Education
  7. New Technologies and Innovation
  8. Patient Safety/Quality Improvement
  9. Physiologic Modelling and Simulation
  10. Technical Operations

FORMAT

You will need to submit your abstract in one of the following formats: 

Descriptive Work - Abstracts describing pedagogical methodologies, educational programs or didactic strategies, applied to any of the conference topics. Descriptive data may be included but is not mandatory. These abstracts are organised in three sections.

  • Introduction & Aims: Context and hypothesis
  • Description: Description of methodology/program/strategy
  • Discussion: Discussion of the interest, impact and novelty of the methodology/program/strategy

Research Studies - Abstracts describing experimental or observational studies in any of the conference topics. Preference will be given to complete studies with quantitative data and inferential analysis. Work in progress may be submitted, as long as it includes preliminary data and results. These abstracts are organized in three sections:

  • Introduction & Aims: Context and hypothesis/aims
  • Methods: Description of the methodology/study design/data collection
  • Results & Discussion: Presentation of the results, supporting the study hypothesis/aims; Discussion, based on data (not speculation), of the impact and novelty of the research

Workshop is for interactive workshops where the participants should enjoy a great learning experience. Innovative strategies and interactivity with the participant is highly relevant.

ABSTRACT SUBMISSION

General guidelines

Failure to observe these guidelines may result in disqualification.

  • Abstracts must be submitted in English.
  • The correct topic (see above) must be selected to ensure correct scoring. The content of the abstract must be topic-related.
  • Abbreviations may be used after defining them first.
  • Trade names cannot be mentioned in the title. However, trade names in brackets will be accepted in the body of the text.
  • Descriptive Work and Research Studies abstracts can only be submitted for the SESAM Glasgow 2019 Meeting if they have not previously been published or presented. You will be asked to confirm this during the submission process.
  • It is the intent of SESAM to provide high-quality sessions focused on educational content that is free from commercial influence or bias. Thus, the submitting author of an abstract is requested to declare any potential conflicts of interest for all authors during the submission process.
  • The submitting author must certify that all co-authors have agreed for the abstract to be submitted. You will need to confirm this during the submission process.
  • Ensure your abstract does not contain spelling, grammatical or scientific errors. The abstract will be reproduced exactly as submitted, and no proof reading will be undertaken.

Formatting guidelines

Scientific abstracts - Descriptive Work and Research Studies

  • Abstracts must meet international ethical standards. An ethical statement will be requested during the submission process.
  • For Descriptive Work: the abstract should be organized into three sections: Introduction & Aims, Description and Discussion.
  • For Research Studies: the abstract should be organized into three sections: Introduction & Aims, Methods and Results & Discussion.
  • Abstracts are limited to 400 words in total.
  • One figure/table can be included. The image must be either a JPG or GIF. It must be larger than 50x50px and between 45KB and 500KB in size. Tables are recommended to be submitted as Word files.

Workshops

The abstracts submitted should clearly indicate the objective of the session and be organized as following:

  • Introduction & aims, learning objectives, session description (planned activities), educational methods, expected impact, target audience, level (introductory/intermediate/advanced) maximum number of participants and equipment requests.

Equipment requests will be fulfilled if possible. Facilitators/Moderators should make their own arrangements for their proposed activities.

AFTER SUBMISSION

  • Each abstract will be reviewed by two independent and blinded reviewers. The reviewers will evaluate the scientific abstracts (Descriptive Work and Research Studies) according to the quality of the content, the quality of the writing and the educational value. Specifically, they will assess if the abstract:
    • Has an informative title and is structured as recommended, with correct spelling/grammar and coherent writing
    • Has educational value
  • Provides context
  • Clearly stated hypothesis or questions
  • Concisely describes the methodology/program/didatics (Descriptive Work) or concisely describes the methodology/study design/data (Research Studies)
  • Discusses the interest and impact of the proposed study, and argues the novelty of the methodology/educational program (Descriptive Work) or presents results clearly supporting the hypothesis and discusses them based on the presented data
  • Is an important contribution to theory or knowledge
  • Is a novel or innovative contribution
  • Is relevant to conference aims and for conference delegates
  • Depending on the evaluation of the abstract and on the relevance of the work, the scientific committee will define the format for presentation during the meeting (oral or poster). The authors will be notified in the acceptance email. It is the author’s responsibility to ensure that emails from the SESAM administration team can reach them. Full presentation guidelines will be included in the acceptance email.
  • The reviewers will also evaluate the Workshops according to the planned activities and their viability on the available timeline, dynamics and interactivity, relevance for the target audience, novelty or innovative contribution. Depending on the evaluation, authors may be invited to improve/adjust the proposed session.
  • The submitting author will be notified of the decision by email on 15 February 2019 by email, to the same email address provided in their online SESAM profile.
  • If you need to withdraw your abstract, a written statement reflecting the reasons for this decision must be sent to sesam@worldspan.co.uk no later than 14 March 2019.

If you experience any problems submitting your abstract, or have any questions, please do not hesitate to contact the SESAM Administration Team by email to sesam@worldspan.co.uk or by telephoning +44 (0)1745 828400.